Garage Invoicing Software with Xero & QuickBooks Sync and UK VAT Built In
Turn a finished job card into a professional VAT invoice in seconds — then let it sync to Xero or QuickBooks on its own, instead of retyping it at the weekend.
- VAT invoices straight from the job card
- Automatic Xero & QuickBooks sync
- Payments and debt tracked per customer
The invoice should be the easy part
You've done the diagnosis, sourced the parts and finished the work — the invoice shouldn't cost you another evening. In Totalsoft, the invoice comes straight off the job card: labour, parts and VAT already itemised, your logo at the top, sent to the customer by email in a couple of clicks.
Because invoices and payments sync to Xero or QuickBooks automatically, your accounts stay current without double entry — and your accountant stops chasing you for missing paperwork. Partial payments and outstanding balances are tracked per customer, so you always know who owes what.
What you get
Invoices from job cards
Labour, parts and VAT are itemised from the job card — no retyping, no missed lines.
Automatic Xero & QuickBooks sync
Invoices and payments flow into Xero or QuickBooks on their own. Your books stay current without double entry.
UK VAT ready
VAT is handled properly on every invoice, ready for your returns.
Partial payments & debt
Take deposits, record part-payments and see outstanding balances per customer at a glance.
Your branding
Invoices carry your logo and details — professional paperwork that matches your garage.
Financial dashboards
Revenue, unpaid invoices and trends in one view, so month-end holds no surprises.
How it works
Finish the job card
Labour and parts are already on the job — the invoice is built from what was actually done.
Send the invoice
Email a professional VAT invoice to the customer in a couple of clicks, or print it at the desk.
It syncs to Xero or QuickBooks
The invoice and any payments appear in Xero or QuickBooks automatically — nothing to retype.
VAT invoicing is included in every plan, starting with Starter. Xero & QuickBooks sync starts with Basic.
No setup fee · No long-term contract — cancel monthly
*Starter includes up to 2 bays and 2 users — extra bays £12/month each, extra users £6/month each.
Common questions
Book Your Free Demo Today
See exactly how Totalsoft can transform your garage. Our UK team will walk you through the full platform, answer your questions, and tailor a plan to your business.
Prefer to talk first?
What happens next?
Choose a free 30-minute demo slot that suits you. You'll get a calendar invite straight away — no waiting for a reply.
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