Garage Management Software for UK Independent Garages
Diary, job cards, MOT reminders and VAT invoicing in one place — on your computer, tablet or phone.
From £25 a month · No setup fee · 7-day free trial · No card needed
- Built-inAI
- Set upfor you
- UK VATReady
- CancelAnytime
Works with the tools you already use
From booking to invoice — and back again
What a working day looks like in Garage Manager, with built-in AI when a fault has you stumped. These are real screens from the software, filled with example data.
- 1
Every job on one card
Add services, parts and labour as you go. Prices and VAT are worked out for you, and notes for the customer stay separate from notes for the workshop.
- Quick-add MOTs, services and diagnostics
- Parts and labour on the same card
- Technicians update jobs from a phone or tablet
- 2
Ask Garage AI when you're stuck
Describe the symptoms and any fault codes. Garage AI suggests the likely causes and a prioritised list of checks for that car. Your technician stays in charge — it's a second opinion, not a decision.
- Built into every job card
- Uses the car's make, model, year, engine and fuel automatically
- Customer names, registrations and contact details are never sent to the AI
- 3
Invoice in one click
When the work is done, the job card becomes a UK VAT invoice. Record the payment, email it to the customer and it syncs to Xero or QuickBooks.
- VAT-inclusive or VAT-exclusive prices
- Card, cash and bank transfer payments
- Invoices sync to Xero or QuickBooks
- 4
MOT reminders that send themselves
MOT dates come from DVLA records. Reminders go out by SMS or email at the times you choose, so customers come back to you.
- Reminders queue themselves every day
- SMS and email, your choice per reminder
- Service and inspection reminders too
Everything Your Garage Needs, Built Into One Platform
No more juggling spreadsheets, WhatsApp reminders, and manual invoicing. Totalsoft unifies your entire workshop operation.
Multi-Staff Calendar & Bay Management
Visualise your entire workshop at a glance. Assign jobs to specific bays, manage technician rosters, and prevent double-bookings with a drag-and-drop calendar built for busy garages.
- Drag-and-drop job scheduling
- Bay & lift capacity management
- Staff roster & shift planning
- Real-time availability view
- Customer self-booking portal
Smart SMS & Email Reminders
Stop chasing customers manually. Configure your own SMTP and SMS providers to automate service due reminders, MOT expiry alerts, and booking confirmations — all branded to your garage.
- SMTP email configuration (own provider)
- SMS gateway integration
- Automated MOT expiry reminders
- Service interval notifications
- Booking confirmations & follow-ups
Instant Lookups & MOT Tracking
Enter a number plate and get the full vehicle profile instantly. Track MOT expiry dates across your entire customer base and get ahead of renewals before they lapse.
- DVLA number plate lookups
- MOT expiry date tracking
- Full vehicle history overview
- Service interval calculations
- Automated renewal reminders
Xero & QuickBooks Sync with UK VAT Invoicing
Generate professional UK VAT-compliant invoices in seconds and sync automatically to Xero or QuickBooks. Run comprehensive financial reports to understand your garage's profitability at a glance.
- One-click Xero or QuickBooks sync
- UK VAT-compliant invoicing
- Parts & labour cost tracking
- Revenue & profit dashboards
- Export to accountant-ready formats
Complete Customer Lifecycle CRM
Maintain a rich profile for every customer and their vehicles. Record job history, notes, and preferences to deliver a personalised experience that keeps customers coming back.
- Full customer & vehicle profiles
- Complete job history timeline
- Custom notes & preferences
- Loyalty & retention tracking
- Built for UK GDPR data handling
Digital Job Cards & Attendance Sheets
Replace paper job cards with digital workflows. Technicians update job status in real time, clock in and out from the same login, and managers see who's in and what each job is waiting on.
- Digital job card creation
- Real-time status updates
- Technician time tracking
- Parts requisition workflow
- Printable job sheets & reports
Every inspection, on schedule
Look after vans, lorries, minibuses or taxis? Give each vehicle its own inspection schedule and Garage Manager reminds the right person before it's due. Mark it done and the next date is set for you.
- PMI safety inspections every 4 to 13 weeks
- Taxi and private hire compliance tests every 4, 6 or 12 months
- Tachograph inspections and LOLER tail-lift exams
- Reminders to the driver, owner or fleet manager — with a follow-up if one is missed
Switching is easier than you think
The questions garage owners ask us before they start — and the answers.
Using paper or another system?
We set Garage Manager up for you and bring your existing customers and vehicles across, free — there's no setup fee.
Not a computer person?
If you can use a diary, you can use this. We train you and your team as part of setup.
Out in the workshop all day?
It works on phones and tablets, so technicians can update jobs from the bay.
More than one site?
Our Enterprise plan covers multi-site garages, with terms agreed for your group.
Worried about being tied in?
No long-term contract. Pay monthly by Direct Debit and cancel anytime.
Need a hand?
Ring or email our UK team — real people who know the software inside out.
Simple, Honest Pricing
Start small with Starter, move to the full dashboard, add online bookings when you're ready, or let us handle your whole web presence. Every plan starts with a free 7-day trial.
Starter
For small garages getting started
Up to 2 bays · 2 users*
The essentials for a small garage: job cards, diary, invoices and MOT reminders — on your computer or phone.
- Job cards & workshop diary
- Customer & vehicle CRM
- VAT invoicing & reports
- MOT & service reminders by email
- Mobile app (PWA) for you and your mechanic
- Text messages available as an add-on
- Garage AI available as an add-on
- Phone & email support
Basic
The full dashboard for a single-site garage
Up to 3 bays · 3 users*
The complete garage dashboard. Manage jobs, customers, bookings, staff and finances from any device.
- Everything in Starter
- MOT & service reminders by SMS and email
- 150 SMS credits a month
- VAT invoicing with Xero & QuickBooks sync
- Garage AI on every job card
- PMI, tacho, LOLER & taxi inspection tracking
- Staff calendar, bays & role-based access
- Mobile app (PWA) for your whole team
Premium
For busier garages that take bookings online
Up to 3 bays · 3 users*
Everything in Basic, plus your own online booking link and an embeddable widget for your existing website.
- Everything in Basic
- 300 SMS credits a month
- Your own online booking link to share
- Embeddable widget for your website
- 24/7 bookings synced to your calendar
- Automated confirmations via SMS & email
- Your branding & service menu
Enterprise
Multi-site, your website, and negotiated terms
Covers your website hosting · Website design free — introductory offer
Up to 3 bays · 3 users*
Everything in Premium, plus a professional garage website we design, build, host and maintain — and terms agreed for multi-site groups.
- Everything in Premium
- 600 SMS credits a month
- Bespoke garage website, built for you
- Multi-site & negotiated agreements
- SEO-optimised for local search
- Google Business Profile setup
- Hosting, maintenance & UK-based support
Launch pricing — no setup fee. Try free for 7 days — no card needed. We set up your bays, services and settings, import your existing customers and vehicles, and train your team, free. Paid monthly by Direct Debit. No long-term contract — cancel monthly.
*Starter includes up to 2 bays and 2 users; Basic, Premium and Enterprise up to 3 bays and 3 users. Extra bays £12/month each, extra users £6/month each. SMS credits reset each month and don't carry over; a text over 160 characters uses 2 credits.
Everything you need to know
Have a question that isn't answered here? Reach out to our UK-based support team.
Book Your Free Demo Today
See exactly how Totalsoft can transform your garage. Our UK team will walk you through the full platform, answer your questions, and tailor a plan to your business.
Prefer to talk first?
What happens next?
Choose a free 30-minute demo slot that suits you. You'll get a calendar invite straight away — no waiting for a reply.
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